View password list

Upon logging into SafePassword, you'll be presented with a list of passwords that have been created and shared by your colleagues. The left-hand menu allows you to navigate between 'All,' 'My Password,' 'Favorites,' 'Expired,' 'Group,' and 'Labels.'

Viewing the Pssword List

The SafePassword interface is divided into two main sections:

• Left Menu: Provides navigation options, such as All, My Password, Favorites, Expired, Groups, and Lables.

• Right Panel: Displays a list of passwords.

SafePassword UI

To view the details of a specific password, simply click on it.

All

By selecting 'All' from the left menu, you can view both the passwords you've created and those shared with you by others.

My Password

'My Password' shows only the passwords you've personally created, excluding those shared by others.

Favorites

The 'Favorites' section displays passwords you've marked for quick access.

Expired

Passwords shared by others that have expired are displayed here. If you wish to continue using the expired passwords, you must request an expiration extension from the original owner.

Groups

This displays passwords shared with specific groups within your company. The name of the group sharing the password is displayed, and clicking on a group name displays the passwords shared by that group.

Labels

A list of passwords with labels assigned to them will appear. Clicking on a label name will display only passwords with that label.

Choosing how to display passwords

There are two ways to view passwords in the SafePassword. On the right end of the screen, there is the refresh () icon and the icons (, ) that allow you to switch between grid and list. In the list state, the grid icon is displayed, and in the grid state, the list icon is displayed, allowing you to easily switch to different view modes.

List view ()

The "List" is the default view. Passwords are displayed in a list format basically, with the passwords appearing in the order they were entered. This grid and list transition icon always displays as the icon to be changed, not as the current state. If the current state is a list, the grid icon is displayed.

List view

Grid view ()

Clicking the grid () icon in the upper right corner of the SafePassword screen will rearrange the password items that were displayed in a list view style into a grid view in card format. The number of grid arrays will be displayed according to the screen size of the browser.

Grid view

Password sorting

At the top right of the password list pane, there is a toolbar that lets you sort the passwords in the current folder (or group), refresh the list, and switch the view mode. Each icon and menu applies only to the password list of the currently selected folder/group.

1. Choosing the sort criteria ( )

When you click the sort criteria icon ( ) at the top right of the list, a dropdown menu opens where you can select how to sort the passwords. By default, passwords are sorted by Last modified date, and you can choose from the following options:

• A – Z

  • Sorts by password name in numeric/alphabetical/Korean order.

  • This is useful when you want to quickly find an item based on the password title, such as a website or account name.

• Updated

  • Sorts by the date and time the password was last modified.

  • Use this when you want to see recently edited or updated passwords first.

  • This is generally used as the default sort option.

• Created

  • Sorts by the date and time the password was first created.

  • This is useful when you want to check when passwords were created in chronological order.

Note: Changing the sort criteria does not affect the contents of the passwords themselves, and the selected sort criteria applies only to the list currently being viewed.

2. Changing the sort order (ascending/descending)

If you click the ∧ or ∨ to the left of the sort criteria dropdown icon (), you can change the sort direction for the selected criteria.

• Each click toggles between ascending ↔ descending.

  • Examples:

    • When sorting by updated or Created date:

      • Ascending (∧): more recent changes appear at the top, older changes at the bottom

      • Descending (∨): older passwords appear at the top, more recent ones at the bottom

    • When sorting by A–Z:

      • Ascending: A → Z

      • Descending: Z → A

First select a sort criterion (for example, A–Z, Last Updated, Created date), and then use the sort direction icon to fine-tune the ordering.

Sync (Refresh) button

The circular arrow () icon is the refresh (sync) function that reloads the current password list.

• When you need to sync

  • When another team member has added, edited, or deleted passwords and you want the latest state to be reflected on your screen

  • When you want to check whether changes to sharing or group settings have been applied to the list

• Behavior

  • When you click the icon, the password list in the currently selected folder/group is synced again with the server and updated to the latest state.

  • The selected sort criteria and sort direction are preserved; only the data itself is reloaded.

Showing and Searching Passwords

The password list is displayed 10 passwords per page, and if there are more than 10 passwords, it moves to the next page. If you have a large number of passwords spanning multiple pages, you can use the search function to quickly locate a specific password.

Display 10 items per page

Search a password

The search bar at the top allows you to enter keywords, filtering the list to display only matching passwords. For instance, typing 'login' in the search field will show all passwords containing that term. It will find the keyword in all fields of passwords.

Search field

Password search results

Icons in the Password List

In the password list, certain icons provide additional information:

• Shared Icons ( or ): indicates that the password has been shared with you by another user. indicates that you have shared the password with another user.

• Attachment Icon (): signifies that the password includes attached files.

These icons help you quickly identify shared passwords and those with attachments.

By utilizing these features, you can efficiently navigate and manage your passwords within SafePassword.

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Refreshing of passwords

When viewing the SafePassword screen, there are three different methods to refresh and update the display. Each method functions differently, allowing you to choose the appropriate option for your needs.

1. Refreshing the Current Folder's password List

To refresh the password list in the currently selected item in the left menu, click the refresh icon located below the user profile picture on the right side of the screen.

This will only refresh the passwords in the selected folder in the left menu.

Refreshing the Current Folder's Password List

Refreshing passwords for individual folders in the Admin Console

In the admin console that opens in a new window, if you want to refresh only the passwords in that folder, either in users, groups, templates, or activities, you can click the refresh icon in the upper right corner to refresh only the passwords in that folder.

2. Refresh All Passwords

Regardless of which folder item you are viewing in the left menu, clicking the "SafePassword" logo at the top left corner of the screen will refresh the display and return you to the "All" menu screen, which is located at the top of the left menu.

Click the logo to refresh all passwords

3. Using Logout or Browser Refresh

You can return to the SafePassword login page by selecting "Logout" from the menu that appears when you click on your profile picture or account name in the upper right corner or by clicking the 'Refresh' icon () on your browser's toolbar. You will need to enter your master password and log in again.

Refresh by using the logout

Refresh by using the refresh icon on the browser

SafePassword login page

Since you are logging in again, the saved information for that account will be retrieved from the server again.