Users
Users menu
In the Admin Console of SafePassword, the Users menu allows administrators to manage user permissions and organizational structures. This section provides functionalities to assign or revoke administrative rights and to organize users into groups as well as invite a new user to the workspace.
Check permissions and status in the user list
When you click on the User menu in the left panel, a list of users will appear on the right. The user list screen will display status information for owner of the workspace, administrators, general users, and users who have been invited but have not yet responded to the invitation.
Owner: it's the owner of the workspace that create the workspace in the SafePassword.
Admin: Users with administrator privileges of the workspace.
Invited: Users who have been invited but have not yet logged into the service with the invitation mail.
Regular User: Nothing is displayed next to a username.
The user list screen displays a search box and a user category tab below it. The user category tab has two categories tabs: 'Active Users' and 'Invited Users'.
Check and set user permissions
When you click on a user in the user list, you can check the permission status for that user, or add that user to any group.
In the user menu, the owner and administrator can grant administrator permissions to a specific user.
The owner is the person who created the workspace and is the only user. Multiple admins can be designated, depending on the management area. That is, the owner or admins can designate as many other admins as necessary.
Assigning Administrative Rights
Access the Admin Console > User Menu:
Navigate to the Users section within the Admin Console.
Select a User:
From the list of users, locate the individual to whom you wish to grant administrative privileges.
Assign Admin Role:
Click on the 'Administrator' button below the name in the selected user's detail view window.
Click the 'Save' in the detail view's bottom.
Revoking Administrative Rights
Access the Admin Console > User Menu:
Navigate to the Users section within the Admin Console.
Select a User:
From the list of users, locate the individual to whom you wish to revoke administrative privileges.
Revoke Admin Role:
To revoke the administrator permission for the user, click to disable the 'Administrator' button below the name in the selected user's detail view window.
Click the 'Save' in the detail view's bottom.
Invite and revoke users
Invite to team
In the user menu, if you want to invite someone to the team, you can invite a user easily by clicking the "Invite to team" button on the top right. This button can be available in the "Actives" and "Invited Users" tabs.
If you input an email address of the user you want to invite and click "Send" button, the user will get the invitation email. In the invitation email, the invited user can join the workspace by clicking "Accept invitation" link in the email.
Once the invited user accepted and log in to the SafePassword's workspace, the user in the invited users list will be moved to the "Actives" list.
Resend invitation
If the user didn't receive the invitation email, an administrator or owner can resend it.
In the 'Invited Users' tab, click the three-dot (⋯)menu icon to the far right of the user in the invitation list.
From the pop-up menu, click "Resend Invitation" to resend the invitation.
Revoke invitation
If you want to cancel an invitation for a user in Users > Invited Users tab, you can click the 3-dot in the right end of the user with your mouse. You can see the popup menu as the below screenshot. You can select the "Revoke invitation" in the popup menu to cancel the user's invitation.
Adding Users to Groups
When you select a user from the user list, a detailed view screen of the user opens where you can add that user to groups. In addition to administrator privileges, the current administrator logged into SafePassword can add the user to groups that the administrator belongs to.
Steps to Add a User to a Group:
Select "Users" from the left menu of the administrator console screen.
Select the user you wish to add to a group from the list.
In the detailed view screen of the user, you will see a list of groups that you (admin) own or belong to. Select the checkbox on the right to add the user to the corresponding group.
Click the "Save" button at the bottom right of the detailed view screen to complete the process.
Search for users
If there are many registered users in the list, you can search for users through the search bar at the top. Enter a string, such as the name of the user you are looking for in the search bar, such as an email address, and press Enter. The search results will be displayed.
Delete users
In the Active tab, if you want to delete a user from the workspace, click the three-dot (⋯) in the end of the user list. You can see the "Delete" menu. By clicking it, you can delete the user from the workspace.
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